Streamlining ASC Billing and Coding: A Guide for ASC Billing Managers

Streamlining ASC Billing and Coding: A Guide for ASC Billing Managers

In the fast-paced world of Ambulatory Surgery Centers (ASCs), effective medical coding and billing are vital components that can greatly impact both patient care and the bottom line. With the complexities of healthcare reimbursement systems and the ever-evolving landscape of medical codes, ASCs often find themselves facing significant challenges in maintaining accurate billing procedures. One approach gaining traction is outsourcing ASC billing, which can contribute to smoother claims, improved reimbursements, and error-free documentation.

The Center for Medicare and Medicaid Services (CMS) exclusively provides payment to ASCs for specific procedures. To receive payment for these procedures, ASCs are required to fulfil CMS criteria and establish a contractual agreement with the organization. The CMS website contains a comprehensive list of these procedures. Additionally, the website outlines regional payment discrepancies, covered ancillary services offered by ASCs, wage indices, and payment rates adjusted according to wages.

This blog will thoroughly explore essential factors that ASC Billing Managers should take into account to guarantee a smooth billing procedure.

1. Monitor Unbilled Patient Accounts

One of the foundational aspects of efficient billing is keeping a close eye on unbilled patient accounts. ASCs should regularly review patient records with outstanding balances. Electronic patient statements can be generated through clearinghouses or printed as paper claims. The frequency of these reviews varies by facility but is often done weekly or bi-weekly.

It’s essential to strike a balance between pursuing overdue balances and recognizing when the cost of collection efforts outweighs the potential return. Setting a threshold for write-offs can save both time and resources, allowing the ASC to focus on more productive activities.

2. Prioritize Effective Scheduling

Scheduling isn’t just about managing patient appointments—it’s a cornerstone of the billing process. Scheduling mishaps can lead to procedure cancellations, resulting in lost revenue. To avoid these issues, schedulers must confirm the availability of essential resources well in advance, preventing last-minute hiccups that could disrupt operations. They can also establish a protocol for accommodating urgent or emergent cases within the schedule and ensure flexibility to address critical patient needs without disrupting the overall schedule.

Modern technology offers automated scheduling solutions that enable seamless communication between the physician’s office and the billing agency. This integration enhances efficiency and reduces the risk of scheduling-related revenue losses.

3. Embrace Data Measurement and Management

Efficiency in billing is heavily reliant on the measurement and management of data. Establishing clear goals, consistent reporting, and staff accountability are essential components of this process. Collection activities should span from the start of a case, considering patient co-pays and financial obligations upfront. This not only streamlines the process but also holds the ASC billing agency accountable, fostering a more effective billing workflow. They can also leverage these predictive analytics to forecast patient volume, procedure demand, and resource requirements.

From initial patient interaction to claim submission and follow-up, a comprehensive data-driven approach ensures that revenue-related details are accurately tracked and managed throughout the billing cycle.

4. Master Payer Contracts

A deep understanding of payer contracts is crucial for minimizing claim rejections. Billing managers should familiarize themselves with these contracts to ensure accurate coding and claim submission. To further mitigate rejections, many facilities utilize coding validation applications that verify coding accuracy before claims are submitted. They also need to carefully review existing contracts with payers to understand terms, reimbursement rates, billing guidelines, and other relevant provisions.

Outsourcing ASC billing and coding allows facilities to sidestep coding-related challenges entirely, as the billing agency takes on the responsibility of submitting properly coded and processed claims. This approach not only ensures accuracy but also frees up valuable resources for other critical tasks.


In the dynamic world of ambulatory surgery centers, efficient medical coding and billing processes are essential for maintaining financial stability and providing high-quality patient care. Outsourcing ASC billing and coding can offer a strategic advantage by minimizing errors, optimizing revenue cycles, and allowing healthcare professionals to focus on their core competencies.

By diligently monitoring unbilled accounts, prioritizing data-driven practices, fine-tuning scheduling procedures, and mastering payer contracts, ASCs can pave the way for a streamlined and effective billing process that benefits both the facility and its patients. To learn more about ASC billing and coding and the benefits of outsourcing, get in touch with one of our representatives today.